The post describes 10 of the best hot desk booking apps you can use in 2023 to manage your hybrid workforce and office.
In the past few years, we have seen an enormous shift in companies' operations. The traditional model of having a fixed office and employees working from that location is no longer the norm. Employers are increasingly looking at increasing productivity while making it easier for their employees to work remotely.
When it comes to managing a hybrid workforce, one of the difficulties is determining how to allocate desk space effectively. The emergence of hot desk booking software has helped facilitate a more fluid and cooperative work environment by letting employees reserve desks, conference rooms, and other resources on demand. You can track their attendance, schedule meetings, and events, and assign tasks and projects.
This article highlights 10 of the best hot desk booking software to help you manage your hybrid workforce in 2023!
First, let's define "hot desk booking software" so we know what to look for.
Hot desk booking software is a service that facilitates the fast scheduling of office resources like desks and conference rooms. Team managers may improve office space management and foster a more flexible and collaborative work environment with the help of hot desk booking software.
The software often includes real-time availability checking, booking and cancellation management, and reporting and analytics.
This software allows you to create an environment where employees can sign up for available desks or spaces on demand. This can be especially helpful when you want to accommodate last-minute meetings or events without disrupting your regular workday schedule.
Now, we have learned about what hot desk booking software is. Let's analyze the top 10 booking software below.
If you're looking for a way to manage your hybrid workforce, a hot desk booking software might be your best bet. Hot desk booking software can help you increase employee productivity and engagement while also helping you reduce costs associated with managing office space.
If you are a manager responsible for a hybrid workforce, you may be interested in learning more about the hot desk booking software options available.
We're biased, but FlexOS is our top favorite.
It is a desk booking software designed to enhance the workflow of Gen Z and Millennial remote and hybrid teams. The platform provides a user-friendly booking system that enables employees to conveniently reserve workstations, meeting rooms, and other resources as needed. FlexOS offers a range of practical tools and instructional guides that can assist managers and HR leaders in managing their remote teams effectively.
FlexOS enables your team to choose their workstations for maximum productivity. The Lexi app facilitates locating and reserving a workstation for employees. Their hybrid work solutions enable the synchronization of team schedules, allowing employees to find colleagues' workstations and book nearby spaces quickly.
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Deskbird is a versatile and intuitive hot desk booking software that facilitates the reservation of desks, meeting rooms, parking spots, and other resources for employees with convenience. Deskbird's notable feature is its ability to seamlessly integrate with various calendar programs, communication tools, and active directory systems, streamlining the integration process into your current workflow.
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Eden Workplace is a comprehensive platform that offers various modules for desk booking, room scheduling, visitor management, and more. The user-friendly interface is well-organized, with real-time updates that ensure accurate booking information. Their ticketing system allows easy collaboration and resolution of HR, IT, and facilities requests.
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With its intuitive scheduling interface and many available automation rules, Skedda ranks among the top hot desk booking platforms. The flexibility of the booking system allows you to evaluate the studios, conference rooms, and workstations at your disposal and reserve them as needed.
Booking a room alone couldn't be more straightforward, thanks to the intuitive and completely automated user interface. Check availability and make a reservation instantly by using their dynamic floor layouts. One of our favorite UI features is the time-of-day range-slider that informs you of when your preferred option will become available again.
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Smartway2 is a workplace scheduling application that helps employees be more efficient by allowing them to reserve resources like hot desks, conference rooms, parking places, and other equipment before arriving at the office. The platform can manage the current difficulties of hybrid work, and it has connectors with Microsoft Outlook and Office 365, as well as a mobile function for booking on the move.
The Smart Desk Recovery feature of the platform frees up unwanted reservations to boost desk availability for staff.
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Robin is a desk booking software ideal for companies implementing a hybrid workplace policy. The system facilitates employees in booking meeting rooms and desks with ease and also enables them to locate their colleagues promptly. Numerous offices worldwide use Robin, and the platform provides tools and insights to allow organizations to manage the employee experience effectively.
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Tactic offers various tools enabling enterprises to administer their hybrid work policies efficiently. Providing on-demand desk booking and meeting room reservations enables employees to effectively plan their preferred work schedule and engage in collaborative activities in a physical setting. The interactive map feature of the office facilitates the employees to view the schedule of their team member's presence in the office, thereby streamlining the coordination of meetings and events.
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Clearooms is a software solution for scheduling office space like desks and conference rooms. Clearooms puts you in charge of planning meetings and other office requirements, and it's simple to set up and incorporate into your workflow. Single Sign-On (SSO) and integrated access control further streamline the process for your staff. Our straightforward pricing model, which bases fees on the desk rather than the worker, allows us to provide excellent value.
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If you're using Windows and looking for a hot desking solution, go no further than Condeco. It offers complete services and is an excellent fit for new businesses and organizations with a mix of traditional and remote employees. Fixed, flexible, and bookable workspaces are all supported by the system so that employees may select the option that best suits their needs. A graphic map is available on their website, mobile app, and Outlook, making it simple to reserve a room. Users may also reserve parking spots and create collaborative communities for their teams.
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Designed to assist organizations in managing their shared spaces, Officely is a cloud-based hot desk booking software with several valuable features and connectors. Officely's interface with Slack is a notable feature that allows customers to see real-time updates on office availability and personnel locations. This is an excellent tool for companies with hybrid workforces who must communicate and collaborate with employees in different places.
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While all the hot desk booking software options listed here have advantages, FlexOS is a top recommendation for younger companies.
Its powerful features and integrations with popular software platforms make it a versatile and flexible solution for managing hybrid and remote workspaces without the outdated UI of most other platforms.