12 Best Room Scheduling Software for Hybrid Work in 2024

Explore the top 11 room scheduling software in 2024, handpicked for their innovative features and unmatched efficiency in space management. Find yours now!
best-room-scheduling-software-for-hybrid-work
Wendy Ng
Wendy Ng
Content Lead for Recruitment & Recruitment Technologies, FlexOS
A Recruitment Tool Content Lead with a devotion to people-centric practices and a passion to help people make hiring better and more enjoyable through insightful, research-driven guides.
December 25, 2023
10
min read

Hybrid and remote work opens many possibilities. 

Adopting flexible working models means providing greater autonomy over scheduling while ensuring that office gatherings remain seamless.

As a people-centric leader, you likely understand this need.

The good news? Many room scheduling software can help us improve the room management process and turn office spaces into centers of connectivity and creativity for everyone. We also have our comprehensive guide on hybrid office for more insights on optimizing your workplace and running a hybrid office like a pro.

These tools address common challenges like double bookings and complex calendars, enhancing the onsite experience. They also help reduce real estate costs, according to 2023 IWMS research

I have tested and shortlisted the ten best room scheduling software in this article:

  1. OfficeRnD Hybrid - Best for Hybrid Work Scheduling
  2. OfficeSpace - Best for Multi-Location Management with Meaningful Workplace Insights
  3. Envoy - Best for Dynamic, Real-Time Space Management
  4. Skedda - Best for Simplified, Autonomous Space Optimization
  5. Robin - Best for Maximizing Efficiency with Advanced Analytics
  6. Kadence - Best for Streamlined Room Scheduling
  7. Teem - Best for In-Depth Room Utilization Reports
  8. WorkInSync -  Best for Intelligent, Adaptive Scheduling Experiences
  9. Condeco - Best for Large-Scale, Predictive Space Management
  10. YArooms - Best for Addressing Double-Booking for Simultaneous Bookings
  11. Nexudus  - Best for Customizing Software to Match Your Brand 
  12. Eden - Best for Effortless, On-the-Go Room Management

You'll learn about the features that distinguish each tool, aspects to consider, and pricing—everything you need to make an informed decision.

Let's get started!

Top 12 Room Scheduling Software in 2024

OfficeRnD Hybrid - Best for Hybrid Work Scheduling

OfficeRnD Hybrid redefines the meeting room booking experience for hybrid workplaces. 

This room scheduling software offers a seamless, intuitive solution for managing meeting spaces, ensuring collaboration and productivity remain at the forefront of the hybrid remote work environment.

Room Scheduling Software OfficeRnD Hybrid

OfficeRnD Hybrid Best Features:

Intuitive Room Booking

OfficeRnD Hybrid’s room booking system allows your team to navigate through a visual floor plan, applying advanced filters for duration, participants, and amenities to find the perfect space for any meeting.

Easy Room Customization

I love how OfficeRnD Hybrid makes it simple and easy to customize and manage diverse meeting rooms.

You can optimally equip meeting rooms with the necessary amenities and customize booking policies to meet the specific requirements and preferences of different teams or events.

The flexibility to create recurring bookings or make them private adds another layer of customization to the user experience.

Real-Time Availability and Data-Driven Insights

The software features are displayed at the door of each room, showing real-time availability and schedules. This not only enhances transparency but also helps in reducing no-shows.

Moreover, detailed analytics provide insights into meeting room usage, so you can easily adapt your spaces to their evolving needs.

Seamless Integration and Accessibility

OfficeRnD Hybrid integrates effortlessly with popular platforms like Microsoft Teams, Outlook, Google Calendar, and Slack. 

This ensures a unified experience across all devices, making room booking accessible and synchronized whether your teams are in the office or working remotely.

Award-Winning and User-Centric

Recognized as a leader in G2 for Meeting Room Booking Systems, OfficeRnD Hybrid is not just about booking rooms; it's about creating an environment that fosters collaboration and efficiency. 

Its user-friendly interface and robust support make it an ideal choice for any leaders looking to optimize their hybrid workspace.

OfficeRnD Hybrid stands out as a comprehensive, user-friendly, and data-driven meeting room booking solution, perfect for the dynamic needs of modern hybrid workplaces.

Featured User Quote:

“So far I can find multiple areas where OfficeRnD HYBRID are performing great. First and most important is their 24h Support team who are always very helpful and quick to react to all my questions. Secondly, I will point out their MS Teams integration which allows our team to book instantly not only desks & rooms but also car parking spots with ease. Overall very easy to login, use and monitor." - Verified G2 reviewer

OfficeRnD Hybrid Price:

  • Free: Free for up to 20 users and 20 resources. No credit card or software installation required.
  • Start: $199/month for up to 150 users.
  • Professional: $399/month for 2 locations with up to 1000 users.
  • Enterprise: Custom price for tailored features and services.

>> Start for free with OfficeRnD Hybrid.

OfficeSpace - Best for Multi-Location Management with Meaningful Workplace Insights

Room Scheduling Software OfficeSpace

OfficeSpace is the workplace management platform enabling the future of work, with software that helps teams plan, connect, and perform in the hybrid workplace.

The world’s top organizations use OfficeSpace to get the most out of their space and connect the people in it, with intuitive space planning, desk and room booking, employee wayfinding, visitor management, workplace intelligence, and AI.

Enterprise room scheduling comes fully integrated with your favorite calendar options like Microsoft 365, Outlook, and Google Calendar. 

OfficeSpace leverages the communication tools your team already relies on, Microsoft Teams, Slack, and Zoom to ensure a frictionless room booking experience without introducing new workflows. 

For example, Outlook users can instantly book multiple rooms across locations directly from the OfficeSpace Room Booking add-in for Outlook—that provides intelligent suggestions for rooms based on participant locations.

OfficeSpace’s Best Feature:

Awarded by G2 as a leader in enterprise meeting room booking systems for Spring 2024, OfficeSpace offers a user-friendly and feature-rich platform to manage your hybrid workspaces, even when you have many locations.

But what sets OfficeSpace apart in the crowded field is its Workplace Intelligence Analytics. It gives you insights beyond office usage details, like patterns of workplace presence, space needs, and in-person collaboration trends across teams and spaces.

OfficeSpace also introduces Ossie, an AI assistant that can answer how-to product questions for your team and help them instantly find a room or locate a teammate. On the roadmap for Ossie: completing tasks for you inside OfficeSpace (like booking a desk), building customized reports from your queries, and more.

Pros:

  • Find rooms via interactive real-time floor plans, or using the Ossie AI Assistant. 
  • See rooms, amenities, and seating capacities directly in your calendar invite.
  • Interactive workplace maps for visualizing amenities and finding optimal rooms
  • Advanced room search by amenities, capacity, location, and more
  • iOS & Android mobile apps deliver real-time room booking on-the-go
  • Automated room release for unattended meetings
  • Multi-location for room booking across multiple office locations within the same interface
  • Comprehensive conference room analytics provide insights into room utilization, peak usage times, underutilized spaces, and trends.
  • Connect seamlessly with Microsoft Office 365, Google Workspace, Slack, Zoom and popular HRIS integrations
  • Exceptional customer service with 24/7 support, tailored success plans, exclusive beta programs, strategic advisory boards, community engagement, extensive training, and support resources, including LMS training.

Cons:

  • No free trials

Considerations:

With industry-leading third-party integration, streamlined toolsets, and data-driven insights, OfficeSpace enables teams to fully leverage their hybrid workplaces for efficient scheduling and management. But it can also be excessive for small operations that need only basic room booking!

OfficeSpace Price

OfficeSpace doesn’t disclose its pricing details. You need to contact their sales team to get a custom quote for your specific requirements and needs.

Featured user quote:

“It [OfficeSpace] is easy to use for anyone. It's helpful for new hires to find their way around the office and for office managers to keep track of seating, hoteling, conference rooms, and so much more. We have now added all of our amenities to our floor plan, including our AEDs and first aid kits, which is so helpful. We just added guest sign-in software, too, which has been a huge help.” - Sarah R., Verified G2 User.

>> Click here to get started with OfficeSpace

Envoy - Best for Dynamic, Real-Time Space Management

Room Scheduling Software Envoy

Envoy, equipped with color-coded (green, yellow, and red) indicators, streamlines room reservation and searching. This functionality extends to Envoy Mobile and integrates with Office 365 and Google Calendar.

And if you are planning to hold a confidential meeting, it’ll be completely hidden. 

Featuring 94 integrations, Envoy is compatible with a wide range of productivity and communication tools, making it a versatile choice for office management.

Envoy also transforms visitor management by automating visitor logging and real-time notifications, eliminating the need for manual sign-in sheets.

Envoy Best Feature:

Location-based booking via mobile app: Need to book the nearest available room? Envoy allows you to do it directly from the phone using the Bluetooth Low Energy (BLE) wireless communication protocol to establish contact with the iPads in the rooms and find the nearest empty room. 

Pros:

  • Integration with a wide variety of tools, 94 to be precise
  • Interactive maps to find the right people and spaces to work with
  • Allows to adapt the space and its resources to the team's needs
  • Mobile booking and interactive workplace maps through Envoy mobile.

Cons:

  • Lack of sophisticated analytics
  • Limited customization options

Consideration:

Envoy has many benefits, but its reservation policies may limit spontaneous meetings. Its accessibility features may not meet inclusivity standards entirely, making it a concern for disabled users.

Envoy Price:

  • Trial: Free for 14 days. No payment information is required.
  • Standard: $3 per active user/month
  • Premium: $5 per active user/month
  • Premium Plus: $7 per active user/month

Featured user quote:

“Thanks to Envoy Space Management, our office's use of space is much better organized. It's easy to reserve a room now so that people can concentrate more on their jobs. Also, by showing us how we use our space, it's helped us use our resources better, which has improved productivity.” Sonya P. on G2

>> Click here to get started with Envoy

Skedda - Best for Simplified, Autonomous Space Optimization

Room Scheduling Software Skedda

Skedda excels in autonomous scheduling for managing rooms effortlessly.

When I discovered Skedda, its user-friendly interface immediately caught my attention. It provides versatile functions, including visual floor plans, which aid in efficient room management.

Seamlessly integrating with Office 365 and Google Workspace, Skedda ensures smooth event synchronization. It is ideal for hybrid workspaces as it simplifies room scheduling, enhancing team collaboration and boosting productivity.

Skedda Best Feature:

Smart Automation: The option to automate complex booking policies and rules is a Skedda feature I didn’t find in similar tools. Automating policies is helpful because it allows you to tailor the mechanics of Skedda to your needs and work policies.

Pros:

  • Very easy-to-use interface and booking process
  • Customization of booking rules, policies, and reservation quotas
  • Great features like floor plans, calendar integration, and more
  • It helps to optimize space utilization and makes scheduling more effective
  • The app can take bookings through Facebook, Google, and X-Twitter logins

Cons:

  • Some steps for the integration of specific tools can be confusing
  • Its configuration options may not meet the needs of all users.

Consideration:

Skedda shines in simple event scheduling but may need to be more efficient for managing numerous or complex events. As an administrator, Skedda does not provide the possibility to modify or delete an employee's reservations in batches.

Skedda Price:

  • Starter: $99/month with 15 spaces included
  • Plus: $149/month with 20 spaces included
  • Premier: $199/month with 25 spaces included
  • Discounts: 15% off on annual or multi-year plans.
  • Free trial: 30 days; no need to provide payment information

Featured user quote:

“Skedda provides a user-friendly solution to space booking, backed up by a huge amount of customization and really granular user access permissions. Their onboarding team offers fantastic hands-on support, working through every step of the process with you. My favorite unique element of their support was the custom user guide video they created for us using our personalized environment.” Sophie G. on G2

>> Click here to get started with Skedda

Robin – Best for Maximizing Efficiency with Advanced Analytics

Room Scheduling Software Robin

Robin effectively merges advanced room booking with real-time mapping.

From my trials, I found Robin excellent as room scheduling software that aligns with the dynamic demands of hybrid workspaces because it offers an easy-to-use and feature-rich platform.

It integrates seamlessly with standard office tools like Google Workspace, Microsoft 365, Slack, Zoom, etc. Its seamless integration with Outlook and Google calendars facilitates easy incorporation into daily workflows.

Robin’s analytics tool does more than just track room usage; it provides detailed insights into meeting space utilization, helping to identify underused areas.

Robin Best Feature:

Abandoned meeting protection: People often forget to cancel meeting rooms they no longer need. Robin automatically frees up unused rooms, optimizing space utilization and reducing ghost meetings.

Pros:

  • Easy visualization of the rooms from the Robin dashboard
  • Automated records to minimize your team's manual tasks
  • Incident notification via PC, mobile app, or QR code
  • Seamless integration with calendars like Outlook and Google
  • Features like real-time maps and analytics enhance workspace usage

Cons:

  • Can sometimes be slow when managing bookings
  • The mobile app could be better designed
  • You can’t use map view and simple search simultaneously

Consideration:

I feel that Robin can be limited for regular users, as administrators have more features around scheduling and booking policies.

Also, its focus on Google and Office 365 integrations might not suit users of other calendar services.

Robin Price:

  • Standard: $399/month for up to 25 users.
  • Additional User: $5/user/month.
  • Add-ons: Available at varied pricing.
  • Trial: Free for 14 days. No payment information is needed.

Featured user quote:

“As an active user of meeting spaces in the office, having them organized and administered through Robin has been a delight. Previous room booking systems struggled from double-bookings and had a legacy feel to them - Robin, on the other hand, has a clean UI, some interesting analytics that are always engaging to check in on, and is generally well integrated with the rest of the company e.g. contact info, admin, etc.” - Anonymous on G2 

>> Click here to get started with Robin

Kadence - Best for Streamlined Room Scheduling

Room Scheduling Software Kadence

The first time I used it, I was surprised by Kadence’s simplicity and ease of use.

Kadence makes efficiency one of its best qualities by displaying real-time room availability. Real-time insights into whether a room is booked are helpful for last-minute meetings. 

Using the filter option, you can easily find rooms according to location, capacity, and available services.

Once integrated, your team members can book a meeting room directly from Google and Outlook calendars or even from Microsoft Teams.

With Kadence’s mobile app, your team members can book a meeting room on the go, get your booking notifications, and check in.

But the most valuable attribute is undoubtedly Kadence AI. 

Chatting with this AI assistant allows you to make room reservations, cancel bookings, invite visitors, and more.

Kadence Best Feature:

Lively Detailed Space Analytics: Kadence will provide workspace administrators with in-depth room utilization analysis of workspace administrations. 

You can see which rooms are most booked, which teams use rooms the most, booking details and trends of team members or a whole team, and the percentage of no-shows. 

With the heat map view of space occupancy, you can also quickly see how popular and utilized various rooms are. I enjoy the visual reporting features of Kadence compared to other platforms.

You and your team will have access to interactive maps of the offices and real-time updates that will keep us updated with room availability.

Pros:

  • Responsive and attentive support team with phone calls available
  • Interactive maps and real-time updates for room availability
  • Integration with Google and Outlook calendars, Microsoft Teams, Slack, and HR systems like BambooHR and Gusto
  • AI-based assistant for voice-activated room booking
  • Pricing is competitive

Cons:

  • Limited options to customize the software
  • It requires learning curves to fully grasp and effectively use its all features

Consideration:

The software's limited customization options are not ideal for those seeking highly tailored solutions. 

Additionally, if your team is not particularly tech-savvy and requires less feature set and analytics, you might find other software options to better fit your needs.

Kadence Price:

  • Starter: $2 per active user/month
  • Plus: $4 per active user/month
  • Enterprise: Custom pricing

Featured user quote:

“Very intuitive UI and booking wizard for users. Insights allow the business to review how much the office is being utilized in our hybrid arrangement etc. Recently introduced API Keys allow for integration with BMS or other systems. Quick responses from support and account manager allow for good communication.” - Aidan H. on G2

>> Click here to get started with Kadence

Teem - Best for In-Depth Room Utilization Reports

Room Scheduling Software Teem

With Teem’s visual conference room booking maps, finding a space with the capacity and amenities to meet your needs will be much easier. 

Teem enables team members to book conference rooms easily via their smartphone, web portal, or email client.

You can connect Teem to your calendar and email tools, including Exchange, Outlook, Office 365, Google Apps, and Slack.

The platform also gives you metrics for a detailed view of how spaces are used (most booked rooms, average capacities, peak occupancy hours, etc.) 

Its customization options let users adjust booking rules, services, and capacity to meet specific room usage requirements.

Teem’s Best Feature:

Detailed reporting: Teem's metrics module provides access to complete reports beyond room usage.

You’ll find specific information on room usage by member type, team, and project. You can also see usage patterns, including average space booking duration, space utilization rate, and percentage of no-shows. 

Pros:

  • User-friendly booking process from multiple types of devices
  • Teem integrates with popular tools like Office 365, Google Apps, and Slack 
  • Access to information generated on the rooms registered on the platform

Cons:

  • The price is relatively high compared to other software
  • When many rooms are booked, Teem can get slow and laggy
  • Admins may need to spend some time learning how to set it up properly

Consideration:

If you have a centralized tablet for team members to book a room, some users reported that Teem struggles with iPad updates and app restrictions, and tablets often need manual or remote reconfiguration due to frequent updates.

Teem Price:

  • Basic: $150/room/year.
  • Professional: $250/room/year.
  • Enterprise: Custom pricing.
  • Visitor Management: Approximately $1000/device/year.

Featured user quote:

“This software allows us to find an available space and reserve it instantly on the go. Our teams had double reservations for meeting rooms, which decreased our productivity (increased meeting times and struggles to find available rooms). Now our employees schedule rooms for their meetings, and everyone knows what to reserve and for how long.” - Marcos G. on G2 

>> Click here to get started with Teem

WorkInSync -  Best for Intelligent, Adaptive Scheduling Experiences

Room Scheduling Software WorkInSync

Looking for a way to improve daily workflow in complex office environments? 

I found that WorkInSync offers flexible management options for office space management.

If you’re using Outlook calendar, you can use the WorkInSync add-on and book the available rooms from there directly without hopping between apps. 

Administrators can track metrics related to room utilization, meeting schedules, and download reports.

WorkInSync can also tackle ghost bookings by canceling unconfirmed reservations within a set time.

WorkInSync’s Best Feature:

Smart Booking: This WorkInSync feature turns room booking into an intelligent and personalized experience, thanks to the automatic learning algorithms integrated into this room scheduling software that detects booking patterns and personalizes recommendations, considering individual preferences and room usage history.

Pros:

  • Simple design with an interactive floor plan makes it easy for team members to find a room
  • You can send invitations with room and meeting details by typing in the names of attendees when booking a meeting room
  • Integrations with Microsoft 365, Google Workspace, Slack, and more.
  • When everyone connects WorkInSync to their Outlook or Google calendar, you can check colleagues' schedules and find time for a meeting directly on the room scheduling software.

Cons:

  • Some functions may run slower on the website than on the app
  • Somewhat slow response times from customer support

Considerations:

I found that WorkinSync primarily focuses on team management and improving employee experience at the workplace. That's why the software works best (you benefit the most from its features) when everyone is in sync and using the app version.

WorkInSync Price:

  • Free Version: For companies under 50 employees.
  • Standard: $2.50/user/month, billed annually.
  • Professional: $4/user/month, billed annually.
  • Enterprise: $6/user/month.

Featured user quote:

"Managing the desk and meeting room without losing office space, we know exactly how much space we need. Unassigned seating is no longer a headache for us. Everyone gets a place to sit.” - Supreetha M. on G2

>> Click here to get started with WorkInSync

Condeco - Best for Large-Scale, Predictive Space Management

Room Scheduling Software Condeco

Condeco is a legacy, award-winning software that works well for large companies. It offers innovative meeting resource management for a more connected workspace.

Condeco enables users to find and reserve rooms based on specific requirements.

Often, we have changes in meeting plans. This room scheduling software automatically checks if a room is available at the newly scheduled time. If so, it fixes the reservation and all the services booked for the team at that time. 

Condeco integrates well with Microsoft 365, Outlook, Skype, Azure AD, and more!  These integrations open access to features like automatic meeting rearrangement and repeat bookings.

Condeco Best Feature:

AI-driven occupancy predictions: Through Condeco, you can access a predictive view of room availability generated in real time from historical data of bookings made over time and occupancy patterns. This helps you identify potential conflict points in the booking process before someone makes it. 

Pros:

  • Support for adding Teams and Zoom calls to room bookings
  • Automatic check for rescheduling of meeting rooms
  • Full access to a view of the rooms and complete floor plans
  • Condeco also provides hardware (Meeting Room Screen and Wayfinder) to enhance your workspace experience 

Cons:

  • Other software supports direct integration with Slack for quick notifications, but this one doesn't. Most of its integration tools are Microsoft-oriented.
  • It may take some time to get used to the control panel

Consideration:

Condeco is best suited for organizations heavily reliant on Outlook due to its optimized integration with this platform.

Condeco Price:

  • Pricing: Custom pricing, varying by region.

Featured user quote:

“Condeco provides a self-serve option for reserving conference spaces and work spaces across our system, taking away the need to contact an admin to find a workspace and reserve it on behalf of the requesting party. This is particularly helpful for reserving desk spaces for our work-from-home or traveling staff members.” Lauren G. on G2

>> Click here to get started with Condeco

YArooms - Best for Addressing Double-Booking for Simultaneous Bookings

Room Scheduling Software YArooms

When I first entered the YArooms interface, I realized how easy it is to use.

It's packed with useful features to arrange and organize workspaces better.

What's really convenient is how it centralizes room reservations, letting administrators easily set specific user permissions for access and bookings. 

YArooms also allows private reservations to hide the details from other users. 

Its metrics module provides us with information on all the rooms used.

YArooms Best Feature:

Independent booking engine: YArooms has its own booking engine. It doesn't need to connect to third-party calendars to manage room booking schedules (even though you can sync to Google Calendar, Office 365, Microsoft Outlook, and Mac Calendar for your convenience). Therefore, it handles double-booking issues well when many team members book a room simultaneously. 

Pros

  • Automatic Outlook notifications after each booking
  • Granular user permissions for different user groups
  • Easy-to-use calendar view tailored for hybrid work planning
  • The autonomous engine allows it to customize features to your company’s structure or specific scenarios. You can request this on the Enterprise plan.

Cons

  • Lack of advanced analytics found in other tools
  • Occasional issues synchronizing with Google Calendar
  • Inconsistent functionalities between the mobile app and desktop version

Consideration:

YArooms is packed with features and can be customized to your needs. However, there is a learning curve, and is not friendly to non-technical admins.

YArooms Price:

  • Starter: $200/month
  • Business: $500/month
  • Enterprise: Custom pricing.
  • Trial: Free for 14 days. No credit card is required.

Featured user quote:

“I've been using it to schedule and juggle with more than three meetings at a time, so basically, it facilitates room management, saving you time and hustle. It has been so efficient to use. I also like that it is very straightforward; it does not complicate your existence by having so many commands to use. You can also find it easy to find thanks to the user-friendly gadgets you'll find.” Diana H on G2

>> Click here to get started with YArooms

Nexudus - Best for Customizing Software to Match Your Brand 

Room Scheduling Software Nexudus

Beyond room bookings, you can customize the software to match your organization’s branding and culture; logo, images, content, you name it — their code is open source, so your imagination is the limit.

It supports various workspace booking methods to suit your needs instantly.

You can even assign digital screens for meeting rooms from their NexBoard.

While testing its features, no matter how I make reservations, whether from a desktop or mobile app, they are automatically synchronized on all the screens where my session is open. This allows you to stay on top of updates in allocating workspaces.

Nexudus Best Feature:

White Labeling & Open Source: I like tailoring the look of my company's spaces with Nexudus's white-label feature. Add images, content, and your domain name to rooms. Open-source code allows for customizations beyond basic design.

Pros:

  • Highly customizable if you pay extra for the white-labeling option
  • The customer service is friendly and efficient
  • More than 140 triggers for Zappier  
  • Save time with the Single Sign-On (SSO) feature

Cons:

  • They removed some useful features from past updates
  • Some people have experienced difficulties handling integrations
  • Their 24/7 support can — allegedly — take a few days to respond

Consideration:

While Nexudus is feature-rich, its non-negotiable booking policies may only suit some organizations. Support for recurring bookings can be limited for businesses that rely on regular scheduling. 

Nexudus Price:

  • Trial Period: 21 days. No credit card is required.
  • Workplaces Professional: $150/month for two meeting spaces.
  • Workplaces Enterprise: Custom pricing tailored to your office size.

Featured user quote:

“The system is VERY powerful in what it does alone. And it can interface with many other systems. I love their customer support--they are always helpful. When I was setting up the system and needed to make major changes, they were willing to input/alter the detailed settings for my team and me.” Penny M. on G2

>> Click here to get started with Nexudus

Eden Workplace - Best for Effortless, On-the-Go Room Management

Room Scheduling Software Eden

Eden is a room scheduling software I can vouch for.

It’s super easy to use, requires no training, and facilitates workspace arrangement by room capacity, floor plans, and services. 

Also, it offers you the possibility of accessing reservation metrics, which will be very useful to optimize the use of corporate spaces.

With Eden, you can check in and out of every available space and free up conference rooms when someone doesn’t show up.

Eden's app displays current and future bookings, offering filters to tailor the booking process to specific requirements.

Eden Best Feature:

Mobile check-in option: At some point, you will likely have to manage a room reservation made by a visitor. For these cases, Eden Workplace has a mobile registration option, with which the person only has to scan a QR code or present a barcode to register. This registration method makes the room booking process much more convenient for the visitor and facilitates the work of the space provider.

Pros:

  • Analytics that help you understand which areas should be expanded
  • They listen to feedback and add new features based on user requests
  • Integrations with Slack, Microsoft Teams, Google Calendar, and more
  • À la carte pricing model that lets you pick and pay for what you need to use

Cons:

  • The Visitor interface on iPad is somewhat clunky
  • You can encounter bugs while using their app
  • Some people find the room booking feature confusing
  • Changing the floor plan, if needed, requires too much effort

Consideration:

Eden excels in many aspects, although there are others in which it needs to improve. The calendar integration supports Google, Outlook, and Slack. It could enhance recurring booking features to handle complexities better.

Eden Price:

  • Starter: Free.
  • Accelerate: $19/month per room
  • Enterprise: Custom pricing
  • Discounts: Save Over 10% paying annually

Featured user quote:

“There's not much to dislike about Eden; it gives just exactly what it promises, and since it is very easy, adding another feature that will make this a better tool is hard. Everything you actually need for a safe return is in this app. Maybe the one thing that can be added is a tool that connects to our login software so we can have it all in one place when we run to the office, but this is just me being fancy since this tool is amazing just the way it is.” - Elman M. on G2

>> Click here to get started with Eden Workplace

Why Use Room Scheduling Software?

Room scheduling software can be a helpful tool to improve team experiences, especially if you still want a physical space for in-person collaboration.

Here are some of the advantages room scheduling software offers:

  • Simple booking for all: Most room scheduling software provides a system that can be accessed across multiple devices. This allows your team members to search quickly and book meeting spaces from their laptops or while on the go. 
  • Conflict-free booking for hybrid teams: As this is one of the top concerns when managing a workspace, advanced systems are compatible with calendars and integrate seamlessly with other platforms. This syncs data quickly, simplifies the booking process for anyone in the team, even on their mobile, and prevents problems like double booking or "no room available."
  • Improved room management insights: Room scheduling software saves all room usage data and translates it into insightful analytics for managers and admins to monitor occupancy trends. Hence, you can optimize and plan for more effective space allocation.
  • Streamlined room setup: These tools automatically prepare for technology setup once one signs up for a meeting room. You’ll receive room booking notifications, which allow you to arrange additional thoughtful services like cleaning and catering. 

Wrapping it Up

Finally, let’s tie it back to you and your team.

The software options reviewed here represent the best room scheduling software for 2024. They all offer different features for improving the coordination and collaboration of your hybrid or remote team. 

I hope this guide gives you all the details needed for a clearer understanding of managing hybrid workspaces with room scheduling software. 

Combine room booking with hot desking, which brings similar convenience for desks in your office. 

My colleague has reviewed the 35 Best Desk Booking Software platforms, and I recommend checking this out. We also establish our comprehensive guide on hybrid office for your practices.

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Hybrid Work

Hybrid work (or hybrid remote work) lets people combine in-office days with focused work-from-home days. How does that work? Read all about it on flexos.work.